Privacy Policy

RoundZero ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal information when you use our hiring platform and AI interview services.

By using RoundZero, you consent to the practices described in this Privacy Policy. If you do not agree with this policy, please do not use our Service.

Account Information: When you sign up using Google OAuth, we collect your name, email address, and profile picture. We also store your selected role (candidate or company).

Candidate Profile Data: Candidates may provide headline, skills, external links, and upload a resume. This information is used to create your profile and is shared with companies when you apply to their job postings.

Company Profile Data: Companies may provide company name, description, industry, size, website, location, tech stack, culture information, and a logo. This data is displayed publicly on your company page and job listings.

Job Posting Data: When companies create job postings, we collect the job title, description, requirements, location, type, experience level, salary information, and custom interview questions.

Application Data: When you apply to a job, we create an application record that includes a snapshot of your profile and resume at the time of application, along with the application status and timeline.

Interview Data: During AI interviews, we collect the text of your conversation with our AI interviewer. This transcript is used to generate evaluation reports and is stored for quality and auditing purposes.

Usage Data: We automatically collect information about how you interact with the Service, including IP address, browser type, device information, pages visited, and timestamps. This helps us improve the Service and diagnose issues.

Cookies: We use cookies and similar technologies to authenticate users, remember preferences, and analyze usage patterns. You can control cookies through your browser settings.

We use the information we collect to:

• Provide, maintain, and improve the Service
• Facilitate job applications and candidate evaluation
• Conduct AI-powered interviews and generate evaluation reports
• Send transactional notifications about your applications and interviews
• Communicate with you about your account and the Service
• Detect and prevent fraud, abuse, and security incidents
• Comply with legal obligations

With Companies: When you apply to a job, your profile information, resume, and AI interview report are shared with the company that posted the job. Application snapshots ensure companies see the exact information you submitted at the time of application.

With Service Providers: We use third-party services to operate the Service, including:

• Google — for authentication (OAuth). See Google's Privacy Policy.
• Cloudflare — for hosting, storage (R2), and AI infrastructure. See Cloudflare's Privacy Policy.
• Resend — for transactional email delivery. See Resend's Privacy Policy.
• OpenRouter — for AI model inference during interviews and evaluations. See OpenRouter's Privacy Policy.

For Legal Reasons: We may disclose your information if required by law, regulation, legal process, or governmental request.

Business Transfers: If RoundZero is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

We do not sell your personal information to third parties.

Your data is stored on secure servers managed by Cloudflare and our database providers. We use industry-standard security measures including encryption in transit (TLS), access controls, and regular security audits.

Resumes and company logos are stored in Cloudflare R2 with signed URL access for privacy. Interview transcripts and evaluation data are stored securely and access is restricted to authorized personnel and the company you applied to.

While we take reasonable precautions, no system is completely secure. We cannot guarantee the absolute security of your data.

We retain your personal information for as long as necessary to provide the Service and fulfill the purposes outlined in this Privacy Policy. Specifically:

• Account and profile data are retained while your account is active. You may request deletion at any time.
• Application data and interview transcripts are retained for the duration of the hiring process and a reasonable period afterward to support disputes or audits.
• Usage and log data are retained for a shorter period, typically up to 12 months, unless longer retention is required for security or legal purposes.

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access the personal information we hold about you
• The right to correct inaccurate or incomplete information
• The right to delete your personal information
• The right to restrict or object to certain processing activities
• The right to data portability
• The right to withdraw consent where processing is based on consent

To exercise these rights, please contact us at support@roundzero.dev. We will respond to your request within a reasonable timeframe.

RoundZero operates globally. Your information may be transferred to and processed in countries other than your own, including the United States. We ensure appropriate safeguards are in place to protect your information during such transfers.

The Service is not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will take steps to delete it promptly.

RoundZero uses artificial intelligence to conduct interviews and generate candidate evaluations. These systems analyze interview transcripts and profile data to produce structured reports with scores and recommendations.

Our AI systems are designed to be explainable: every report includes specific reasoning linked to evidence in the conversation. However, these reports are assistive tools and should not be the sole basis for hiring decisions. Companies retain full discretion in their hiring choices.

If you believe an AI evaluation contains a significant error, you may contact us to request a review.

We may update this Privacy Policy from time to time. If we make material changes, we will notify you through the Service or by email. Your continued use of the Service after changes take effect constitutes acceptance of the updated policy.

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: support@roundzero.dev